Search Functionality

Using Search in Simpleview DAM

Simpleview DAM’s Search results are based on Boolean Full-Text functionality, ensuring you can locate assets utilizing operators and search terms within your platform. The outcome of each query depends on any simple text provided and its combination (or lack thereof) with any of the operators outlined below.

The Search box will query the following fields on each asset in DAM:

Operators

Below is a list of operators you can use when utilizing the search function.

No Operator (Empty) = This is the OR operator, so searching for anything without an operator before it or a space before it will result in a search for all of the separated words within the search term. For example, searching Car Tree returns results that contain either the term car or tree within at least one of the search_fields.

“ (quote) = This operator returns results when the full search term is between quotes. For example, searching car tree only returns assets that contain the full term car tree in one of the search_fields. This operator helps with cases such as searching for Barberstock_Numbers, which will be explained later in this article.

+ (Plus) = This is an AND operator. Searching for +tree would result in the same results returned if searching for tree or "tree". You can combine this operator with the No Operator; for example, searching for +tree car will return results that must have tree, but are not required to have car. Cases that have both tree and car are ranked higher in search results.

- (Minus) = This is the NOT Operator—values with a - before it must not be present within the results from the search. For example, searching for tree -car returns results that have tree in one of the search_fields but cannot include car. If you are searching for Barberstock numbers, we recommend using the quote operator. If you searched 123-4-56789, the results returned would contain 123 but not 4 or 56789.

( ) (Parentheses) = Wrapping parentheses around a search term allows it to be grouped within a subexpression. If you search +car +(tree dog), this will return results with both car and tree, or both car and dog within the results of any search_fields.

< or > (Less Than OR Greater Than) = This operator increases or decreases the rankings of a search term value. For example, searching +car +(>tree <dog) would return results like the Parenthesis example, which returned results with car tree or car dog within the search_fields. The only difference is that car tree results will be ranked higher than car dog results.

~ (Negation) = This operator lowers the rank of a term within search results. Searching car ~tree returns results with car or tree within the search_fields. However, the results that do not contain tree rank higher than those that do.

* (Wildcard) = Inserting this operator after a search term returns results with that search term regardless of whether characters follow it. For example, if the search term is dog*, the results returned can be doghouse, dogging, dogma, etc.

You can only use Wildcard operators at the end of a search term and not before.

_ (Underscores) = While Underscores are not operators, they impact search functionality. DAM treats search terms between underscores as one word. For example, if an asset is titled car_tree, searching car or tree will not return that asset. However, adding a wildcard operator after the search term, like car_tree*, will return that asset.

Search Considerations

• DAM search only works if you include three or more characters in a search term. If you use less than three characters within the search, a pop-up will alert you that more characters are needed.
• When searching for terms within hyphens, remember that a minus operator looks for content that doesn’t contain the term that the hyphen falls before. For example, when searching for Barberstock numbers, utilize quotes around the search terms "123-4-56789" and not 123-4-56789.
• The DAM search feature is case-insensitive.
• The Files keyword search uses the same full-text functionality as the Asset search.